Administrative assistant job description

Legal Administrative Assistant Job Description FAQs An Admin Assistant is responsible for ensuring that an office is organised and that daily tasks are completed efficiently. 5 days ago · Amount of responsibilities. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Performs administrative tasks such as typing and record-keeping. 25th percentile. Dental Arts of the Hudson Valley. The applicant has an average level of experience and has most of the necessary skills. Salary for Administrative Assistant. We have included office administrative assistant job description templates that you can modify and use. Arranging staff meetings and scheduling appointments. New. They are instead helping with the more financial and fine detail parts of the church. Apr 12, 2022 · Administrative Assistant Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Excellent verbal and written communi. Keep track of your contacts. TITLE Administrative Assistant II. How to write an administrative assistant job description . 00/hr. Some common administrative assistant duties are listed below: Manage workflow of daily organizational chores. Medical administrative assistant provides advice, assistance, and technical support to treatment facility staff, Medical Coders, reviewers, Medical Coding Compliance Specialists, and Medical Coding Trainers as appropriate regarding official coding guidance and regulatory provisions. Some of these important duties and responsibilities may include: Handling and assisting with document distribution and other administrative projects and responsibilities In your administrative assistant job description, be sure to point out that applicants should have a high school diploma or its equivalent. Interacting with clients, architects, engineers, laborers. Act as the point of contact among executives, employees, clients and other external partners. Ability to take. GRADE 12. They fall under a broad umbrella, covering various positions, areas of expertise, and career levels. It also includes information on compensation, benefits, and your company culture. Managing filing system. $19 - $23 an hour. top 10 administrative assistant Soft Skills. 40 hours per week. Years of Experience: 8. Medical Administrative Assistant Job Responsibilities and Duties. 30 to 40 hours per week. When you’re just starting as an administrative assistant, your salary could be as high as $30,000 per year; it could be higher or lower depending on the company. Customize the description to reflect your church’s specific administrative needs, unique culture, and the role’s importance within your ministry. Responsibilities. Ultimately, you should be able to handle administrative projects and deliver An Administrative Assistant usually performs tasks for the person they work directly under, such as: Copy this section. Responsibilities for administrative assistant / receptionist. ( Los Angeles International Airport area) $25 an hour. Salaries and education level. Handling incoming correspondence, including emails, memos, faxes Apr 2, 2010 · 17 min. Provides office communications support by fielding calls, answering questions, forwarding Jun 27, 2024 · Whether it is in an administrative support role, secretarial job or personal assistant, the experience is valuable. [Introduction for the Job Description]: The 1st paragraph of this JD shall include 2-3 sentences about your company. This is a sample job description for a Administrative Assistant position. Poughkeepsie, NY 12603. Greeting and managing visitors. Supervising administrative staff and dividing responsibilities to ensure performance. Maintain/troubleshoot office equipment. itiative with projects to work both independently. We seek a detail-oriented Administrative Assistant to join our team and play a pivotal role in managing office operations, including meal budget oversight, scheduling daily breakfast and lunch, and coordinating with food and office suppliers. Day-to-day life as an administrative assistant includes coordinating various calendars, taking phone calls and messages, sending emails, prepping for As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. Answers calls, screens and re-direct them when appropriate. This post provides detailed information on the medical administrative assistant job description and career, including the key duties, tasks, and responsibilities they commonly perform. Work Independently 15%. 00-$42. 3. This includes managing calendars, making travel arrangements, preparing reports, and maintaining filing systems to ensure efficient and organized office operations. Has the experience to consistently perform core responsibilities without direct supervision; very comfortable with An Administrative Assistant usually performs tasks for the person they work directly under, such as: Copy this section. Interpersonal 15%. Augustine/Valsayn. Supports managers and employees through a variety of tasks related to organization and communication. Most common soft skills sorted by percentage of receptionist job descriptions that list each skill. Ensuring deadlines are met. Mar 19, 2024 · Administrative assistant job description overview Companies specify what they expect from an ideal candidate regarding educational qualifications, relevant experience and skills in an administrative assistant job description. o Calm, professional demeanor; self-confident with an approachable “can do” customer service mindset. If you want you can either use it as it is or add particular qualifications, needs, or more. as a team member. Resolve office-related malfunctions Salary for Administrative Assistant / Coordinator. Just posted ·. Job description samples for similar positions. Highlight these skills in your summary and work experience sections. You’ll find job postings for every level, from entry-level roles to executive-level assistants. Customize the job objectives and responsibilities to Jan 15, 2024 · 5 Administrative Assistant Job. Work week duration. West Hollywood, CA 90069. CLASSIFICATION NUMBER 3325. 61000 - 70000. Central Baptist’s Administrative Assistant is the right-hand person to the Pastor. May manage expense reporting, invoicing, office supply inventory, or other routine processes. Administrative assistants have more tasks and advanced duties than receptionists, much of which is behind-the-scenes work to support the rest of the staff. Experience with the Microsoft Office suite is also very beneficial. Below is the free administrative assistant job description template you can use right away. Experience smarter interviewing with us. $19. To begin with, the Assistant is accountable for handling Ability to coordinate holiday parties, potlucks, chili cookoffs, all-hands, and other meetings. Manage executives’ calendars and set up meetings. Prepare paperwork for HR policies and procedures. Office Assistant Job Responsibilities: Copies and stores important documents and records. Receptionists often stay in one place during the workday with light office work. If the job description is straightforward and simple, you’ll attract many strong candidates. Performs all office/clerical duties for the department including accurately preparing correspondence, processing the mail, typing and editing documents, and operating all office equipment. Job Title: Administrative Assistant. Marriott International, Inc. Serving as the main point of contact. Recording information as needed. Ensure filing systems and databases remain up-to-date and accurate. Nov 3, 2023 · Here are some additional tips to optimize the writing and utilization of your Administrative Assistant job description: Be Clear and Concise: Avoid jargon and overly complex language. Apr 12, 2024 · Here are some common administrative assistant duties to consider for your list: Handling calls, emails, memos and other forms of correspondence. Screen phone calls, redirect calls, and take messages. Topsfield, MA Fire Dept. Assist in program rollouts and HR related events. Apr 30, 2024 · Administrative assistant Job Description example. , or Administrative Assistant, performs clerical duties to help an office run smoothly and efficiently. Maintain employee records (soft and hard copies) Update HR databases (e. Page 2 of 3. Communication 43%. Duties typically listed in a Legal Assistant job description include answering phone calls and greeting clients, contributing to fact-checking, compiling case evidence and communicating with court May 20, 2021 · Office Assistant Responsibilities: Handling incoming calls and other communications. Responsibilities for human resources administrative assistant. Administrator. Admin Assistants have a wide range of duties to complete, and they must be willing to take on extra administrative tasks as and when required by colleagues and managers. Junior administrative assistant provides administrative support to an executive, department, region, site, or group Knowledge of MS Office Suite products including Excel, Word and PowerPoint as appropriate for the job level. Oct 24, 2023 · Administrative assistants typically earn $44,000 on average, according to Glassdoor. Make cold calls to generate leads from a provided spreadsheet. Organize and maintain files and databases in a confidential manner. 40500. Helping organize and maintain office common areas. Job Description. 50th Percentile. Day-to-day life as an administrative assistant includes coordinating various calendars, taking phone calls and messages, sending emails, prepping for Franklin, NH 03235. 75 - $23. Full job description. 21 - $22. Where: Seattle, WA. Routing documents for signature. Organize and schedule meetings. Make travel and accommodation arrangements. Manage information flow in a timely and accurate manner. 61000. o Excellent judgment and impeccable discretion; maintaining the highest level of confidentiality and work ethic. Compose emails for office staff. Sep 27, 2023 · Program Assistant Job Description: Top Duties and Qualifications. Organization 20%. May 14, 2024 · A church administrative assistant can mean many different things, so this is your opportunity to really define the role and make it very clear. MomoLite is a dynamic and growing organization with over 75 employees spanning two floors. Provides support services to other medical personnel. Responsibilities for Administrative Assistant. Administrative Assistant Job Description: Top Duties and Qualifications Your job description is the first contact between your company and your new recruit. Overview: Job Title: Executive Administrative Assistant. Handle incoming calls and emails, and respond to inquiries. Note: This job description is intended to provide a general overview of the position. Therefore, they will be responsible for arranging staff meetings and maintaining the logistics manager’s calendar and travel details. Answering or transferring phone calls and taking messages for select staff members. Mar 14, 2024 · Merck senior administrative assistant job description. 5. Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing Jan 26, 2024 · Administrative assistants are the backbone of an organization, taking care of essential tasks that keep the office functioning efficiently. Monday to Friday + 1. Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment. Administrative assistants An Administrative Assistant usually performs tasks for the person they work directly under, such as: Copy this section. Current Employer: I am currently unemployed, in part because I am in the process of changing Responsibilities. Sample responsibilities for this position include: Answering phone and acts as the central point of contact. Sep 27, 2023 · Copied to clipboard Build a Job Description. Scheduling meetings and travel. The average entry-level position salary can vary up to $10,500. Knowledge of Blackbaud non-p. Full-time + 1. Mar 18, 2022 · Administrative assistants play a significant role in maintaining a smooth workflow in the office. Prepare and distribute correspondence, memos, and reports. Complete heavy calendar management via Outlook. Demand: Low. Sep 27, 2023 · Office Assistants are responsible for things like: Copy this section. Manage calendars, schedule appointments, and coordinate meetings. Responsibilities for senior administrative assistant. Bankcard reconciliation. Make travel arrangements. Written Communication 19%. CLASSIFICATION Nonexempt. The applicant has limited or no experience in the position and is still developing their skills. If the executive assistant job description doesn’t meet your needs, see job descriptions for related positions: Feb 8, 2024 · A good Administrative Assistant will cover the following responsibilities: greeting and signing in visitors, giving them directions or guiding them, and making them feel welcome; answering and directing phone calls; managing and organizing schedules using a digital calendar; making and keeping detailed meeting notes; Office Administrator responsibilities include: Coordinating office activities and operations to secure efficiency and compliance to company policies. Schedule and plan meetings and appointments. Preparing Description. Provide office administrative support such as data entry, reception duties, taking and transcribing notes, providing member support, and maintaining records. Administrative assistants also use Apr 25, 2024 · A Legal Assistant, or Litigation Assistant, is responsible for helping Lawyers and other legal professionals prepare for trials or court cases. Monday to Friday. Administrative assistants can earn a great salary, with an average annual wage of $71,041. Maintain electronic and paper records ensuring information is organized and easily accessible. Sep 19, 2023 · An Administrative Assistant to the Dean plays an essential role in keeping the educational institute running smoothly. Marketing administrative assistant provides support in handling phone calls, managing calendar appointments, managing travel arrangements, managing scheduling and meeting plans, preparing documents and presentations (using Word, Excel, and PowerPoint and other web-based software products). Pay typically increases with experience. 50 per IOM - International Organization for Migration Updated: 2024-06-28T06:03:19Z San Juan/Barataria / St. Writing memos, correspondence, invoices, receipts, spreadsheets and other reports as needed. Our ideal candidate will have prior administrative experience. Schedule appointments, including travel arrangements or other company Dental Administrative Assistant. : At least three (3) years’ experience as an Executive/Administrative/Personal Assistant to a Senior any other related tasks as required by the Director KSA REQUIREMENTS: Knowledge: Administrative Save This Job Show More. Administrative sales assistant provides administrative support for the SVP by managing calendar appointments and travel arrangements, preparing documents and presentations (using Microsoft office suite and internal web-based software products). o 5+ year Experience working with senior-level executives. You need someone who knows how to balance the daily schedule without losing sight of the big picture, is detail What Does an Administrative Assistant Do? (Administrative Assistant Job Description) Administrative assistant jobs are not one-size-fits-all. When writing a job description for an Administrative Assistant, it is important to specify the main functions of the role. Makes travel arrangements, including flight, lodging and ground transportation. Organize office and assist associates in ways that optimize procedures. 79 an hour. Maintain and set up files. Since this is the comprehensive guide to writing a church administrative assistant job description, we will include many examples of what responsibilities an administrative assistant may have: 5. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of…. ( Downtown area) Typically responds within 1 day. Administrative assistants perform general clerical tasks, generally on behalf of a leader in the organization. Learn how to write a job description for an Administrative Assistant, including responsibilities, skills, and requirements. GENERAL FUNCTION. Assists in writing bid specifications; preparing and processing purchase orders and requisitions. Keeping the kitchen in and order. It’s important to provide them with information about company values, expectations, and the impact of the administrative assistant role. They are an integral part of the church . Administrative assistants usually work between 35 to 40 hours per week. Active Today. Full Time Administrative Assitant needed for a Private Dental Practice located in LaGrangeville, NY. Their duties include communicating between program participants Administrative Assistant responsibilities. Greeting clients and visitors as needed. Monitor level of supplies and handle shortages. Schedule appointments. Name: Misty O. Maintain Organizational Chart notebook for VP. Welcoming visitors to your office. They provide administrative support to the Dean, manage the office's daily operations, and ensure that all faculty and students are provided with the required resources. Salary: $28. Keeping an inventory of office supplies and ordering new materials as needed. Coordinate and implement office procedures. Providing real-time scheduling support by booking appointments and preventing conflicts. Perform general administrative tasks such as answering phone calls,…. Between 35 to 40 hours. new hires, separations, vacation and sick leaves) Assist in payroll preparation by providing relevant data, like absences, bonus and leaves. 2. Order office equipment and supplies as needed. Sr. Manages correspondences and efficient maintaining of database / records. Overseeing clerical tasks, such as sorting and sending mail. So, picking the right company is often crucial. Copied to clipboard Build a job description. You can also command a higher salary by familiarizing yourself with platforms like Salesforce and Workday. They also list the duties successful candidates can expect to perform in the role. Operate office equipment, including fax machines and Administrative Assistant duties and responsibilities. A Program Assistant, or Program Support Assistant, is responsible for providing administrative support to team members throughout the planning and implementation of educational, charitable or professional programs. Process employees’ requests and provide relevant information. Answer the phones, provide callers with information and transfer calls. Monday to Friday + 3. Description. 1. Answer emails and phone calls from customers. ation skills. This is a part-time position of 20 to 22 hours per week. 208 votes for Administrative Sales Assistant. Copied to clipboard Build a Job Description. Update event calendars and schedule appointments. Description Samples—2023. A Legal Administrative Assistant can expect an average salary of approximately $44,285 (USD) per year. Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to work stations as needed. Performing general office clerk duties and errands. We have included administrative assistant, senior job description templates that you can modify and use. This person is often the first contact people will experience at the church. Engineering Administrative Assistant. A minimum of one (1) year of experience as a receptionist or administrative assistant. Acts as a liaison between insurance agencies and patients. Here, give a brief yet impressive overview Administrative Assistant, Senior Duties & Responsibilities To write an effective administrative assistant, senior job description, begin by listing detailed duties, responsibilities and expectations. For this role, a strong Internet connection is required, along with experience using communication tools like Skype. Sort and distribute communications in a timely manner. Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. Coordinate travel arrangements and accommodations for staff. An Administrative Assistant is responsible for a wide range of administrative and clerical tasks that support the functioning of an organization. 3 days ago · Administrative Assistant Bangkok, Thailand Job Description Open to Internal and External Candidates Position Title : Administrative Assistant Duty Station : Bangkok, Thailand Classification : General Service (G-4, THB 61,967. Answering and transferring phone calls, appropriately forwarding messages and following up on inquiries. An administrative assistant within the church is the role of the front desk reception or someone who works as the HR for the church. Jun 29, 2024 · 1. Stellant Systems is seeking a full-time, 100% onsite Executive Administrative Assistant at our Torrance, CA site. Here’s a quick overview of the crucial components of an engaging job description: Olympia, WA 98501. They typically earn between $37,000 and $53,000, but the highest-paid administrative assistants can earn over Administrative Assistant Responsibilities: Organize travel for senior team members. ( West Hollywood area) $29 - $30 an hour. Even Apr 29, 2022 · An administrative assistant job description is a comprehensive document that lists job details, duties, and requirements expected of the position. 16 an hour. 191 votes for Marketing Administrative Assistant. Maintaining the office calendar. Jan 14, 2024 · Starting Salary. Sep 27, 2023 · Examples of Virtual Assistant duties and responsibilities include: Copy this section. Los Angeles, CA 90045. Create and keep a file system. Preparing client billing, compliance, coordination of duplication and graphics support. Filing, copying, distributing. An easily understandable job description will appeal to a broader range of qualified Jun 4, 2024 · When crafting a compelling Junior Administrative Assistant job description, divide it into 3 clear sections: Job Brief, Responsibilities, and Skills & Requirements. Updating paperwork, maintaining documents, and word processing. 4. 40500 - 47750. Coordination of complex domestic and international travel arrangements. Keep stock of office supplies and place orders when necessary. Enforce and keep a track of programs as directed by management. Responsibilities for administrative. 66000. Maintain office supplies by tracking inventory, anticipating future needs, and ordering supplies as needed. Assist in the production of reports that are due on a regular basis. Perform inventory, prepare order list, stock and distribute. Answering calls and correspondences. Responsibilities for administrative office assistant. This straightforward structure helps potential candidates quickly understand what the job entails. With all these in place, an effective job description will help you hire the right administrative assistants for your Administrative Assistant Job Responsibilities and Duties. Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing Administrative assistants perform general clerical tasks, generally on behalf of a leader in the organization. Jan 30, 2022 · Administrative assistant responsibilities: Answer calls. Schedules and coordinates meetings, travel, and other group activities. IMMEDIATE SUPERVISOR Varies. New to the role, with little or no experience; requires more than casual instruction or supervision to perform day-to-day duties. If you are highly motivated and organized then this might just be the job for you. Distribute incoming faxes and transmit outgoing faxes. They are not a part of the pastoral staff and are therefore not teaching or preaching. Medical Administrative Assistants play important roles in the delivery of efficient healthcare service. Assist in maintaining and updating organizational charts. Stephen Greet January 15, 2024. Collaborate with the HR team to streamline administrative processes and…. Flexible 14%. g. Greets and directs patients and visitors in a courteous manner. Conference room booking. Job Title: Administrative Assistant for [Company Name] Administrative Assistant Duties & Responsibilities: Education and Experience Requirements: Required Skills: Preferred Skills: Conclusion. Manage communication including emails and phone calls. Use computer software to create spreadsheets. Additionally, Administrative Assistant I screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging. Assists in the organization and support of in-house and offsite meetings. Location: Torrance, CA. $21. Coordinate and respond to facility inquires and liaison with vendors. Preparation of documentation and materials in MS Office Suite. However, this salary may fluctuate based on factors such as experience, the size and prestige of the employing law firm, and the cost of living in the specific geographic location. To exercise personal responsibility, judgement and initiative, subject to well-defined limits and commensurate with the grade of the post in supporting the strategic aims of the Division. Prepare agendas, sets meetings attends meetings, keeps minutes and handling phone calls. Apr 17, 2024 · Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Their responsibilities often include managing correspondence, organizing meetings, maintaining records, and providing general support to other team members. Create and implement data entry protocols to streamline processes and increase productivity. Carry out administrative duties, such as scanning, typing, filing, etc. Proficiency in Microsoft Office (Outlook, Word, Excel). Produce and distribute memos, letters, faxes, and forms for correspondence. This position requires skills in service orientation, teamwork, responsible use of resources and administrative activities. Their primary duties and responsibilities include: Job Search | Indeed POSITION IDENTIFICATION. Customize and post this template to over 200 job boards with Workable. 43000. Create and update records ensuring accuracy and validity of information. Aug 16, 2023 · Tailoring the Church Administrative Assistant Job Description for your church is important to find the ideal candidate who works with your congregation’s values and mission. Easily apply. Assists and coordinates the preparation of proposals, presentation books, and marketing materials, data collection, preparation and assembly of materials. Maintaining files. Administrative assistant job description. o manage multiple tasks, define and set priorities and problem solve. Facilitate communication between our customers and team to ensure customer satisfaction. If you require a legal, medical or another specialized assistant, you likely desire candidates who have experience, certification/licensure or education in your specific industry. Maintaining digital and physical records. 50th percentile. Make sure the responsibilities and expectations are clearly articulated. The Administrative Assistant II assists the Director or other supervisor with the department’s administrative activities and coordinates various administrative processes and Assist with day-to-day administrative tasks, including filing, data entry, and record-keeping. Jun 27, 2024 · An. Their duties include answering phone calls and emails, greeting and directing office visitors to designated meeting areas and building spreadsheets or presentations for leadership staff. We assume you’re reading this guide to determine how to find the most efficient and well-organized administrative assistant for your office. Rack daily expenses and prepare weekly, monthly or quarterly reports. Most administrative assistants are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages. They are employed throughout the private and public sectors. Administrative assistants play an important role in organizing, managing, and keeping an office running. Full-time. Administrative assistant salaries are often higher in more specialized fields, like legal or medical services. Administrative assistants are responsible for confidential and Nov 15, 2023 · An administrative assistant provides clerical support, such as: Managing a complex calendar of professional meetings, personal appointments and travel for several individuals. Helping in training staff members and new hires. 25th Percentile. Administrative The logistics assistant job description also entails providing administrative support to the logistics manager. id rq pi kx la yl gc fh mh ti